Health & safety software, run by a dedicated manager
Smartlog gives you the platform. Our Dedicated Software Manager gives you someone to run it — configured around your business, loaded with your assessments and documents, rolled out to your team and kept current all year.
Smartlog is Safesmart's cloud-based health & safety compliance platform — risk assessments, incident reporting, checks, documents, assets and training in one place, on desktop and mobile.
Buying the software is the easy part
Three reasons businesses bring us in to run Smartlog on their behalf.
A licence isn't compliance
Software only records what someone puts into it. Without configuration, your own content and someone accountable for keeping it live, you pay for an empty platform.
Your team is already stretched
Site managers, office managers and owners rarely have hours spare to build templates, add users, chase outstanding actions and learn a new system. That's the work we take on.
Continuity when people move on
When the person who 'did the health and safety' leaves, the routine usually goes with them. We hold the account, the content and the schedule, so nothing lapses.
What Smartlog covers
Everything we set up, populate and manage for you — one system instead of spreadsheets, folders and paper.
Risk assessments
30+ customisable templates — fire, COSHH, DSE, manual handling and more — or bespoke ones built for your processes.
Accident & incident reporting
Log incidents, attach photos and evidence, track corrective actions and keep RIDDOR-reportable records complete.
Checks & tests
Scheduled fire alarm, emergency lighting, water and equipment checks, with completion tracked per site.
Audits & inspections
Site inspections with scored findings and actions assigned to named owners, so nothing gets lost.
Document library
Policies, procedures and certificates stored, version-controlled and visible to the people who need them.
Premises & asset management
Buildings, rooms and tagged assets — with barcode and NFC support in the mobile app.
Staff training & eLearning
Online courses and training records, so competence and refresher dates are always provable.
Mobile app
Android and iOS apps with offline access, so assessments and reports can be completed on site.
Reporting & dashboards
Compliance status by site, module and user — the view a director, client or insurer asks for.
Choose how much you hand over
Start with a proper setup, or hand us the running of the system entirely. Every option includes your own named manager — not a call centre.
Launch
For businesses taking on Smartlog who want it configured, populated and used — not left sitting empty.
- Structured setup of your sites, areas and user accounts
- Template selection matched to your risks — fire, COSHH, DSE, manual handling and more
- Your policies, assessments and certificates loaded into the document library
- Permissions and roles set for managers and staff
- A live handover training session for your team
- 30 days of post-launch support
Managed
Our most popular option — a named manager keeps the platform current and your people using it, month after month.
- Everything in Launch
- A named MGS software manager on call
- New and updated risk assessments added as your operations change
- Checks, tests and corrective actions monitored, with overdue items chased
- User management — starters, leavers and permissions
- Content kept aligned with current legislation
- Quarterly review call and a management reporting pack
Advisory
For businesses that want the platform run for them and a safety professional alongside it.
- Everything in Managed
- Retained health & safety advice from your software manager
- Accident and incident investigation support, including RIDDOR guidance
- Inspection readiness reviews and audit support
- An annual compliance audit across the platform
- Multi-site coverage with site-level reporting
- Refresher training for new starters
Options are priced on users, sites and how much you want us to take on. Answer the three questions below and we'll confirm the right option and a fixed price.
From first call to a live system
How a software manager engagement runs, start to finish.
Discovery call
We establish your business type, size and what's already in place — existing assessments, spreadsheets, audits, or nothing at all.
Build & configure
Your structure, templates, documents and user accounts are configured and populated, so you never start from a blank system.
Rollout & training
We train your managers and staff, hand over the day-to-day workflows and make sure the platform is genuinely used.
Manage & report
We keep it running — adding assessments, chasing outstanding actions and reporting your compliance position.
Tell us about your business
Business type, size and what you need — that's all we need to recommend the right software manager option and price it.
- We read your business type, size and requirements before we call.
- A short call to confirm users, sites and how much you want us to take on.
- A recommended option, a fixed price and a start date — no obligation.
